Error Access Report No Records
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controls don't exist, you cannot sum them. In forms The problem does not arise in forms that display the new record. It does occur if ms access #error the form's Allow Additions property is Yes, or if the form is #error in access query bound to a non-updatable query. To avoid the problem, test the RecordCount of the form's Recordset. In older ms access report no data event versions of Access, that meant changing: =Sum([Amount]) to: =IIf([Form].[Recordset].[RecordCount] > 0, Sum([Amount]), 0) Access 2007 and later have a bug, so that expression fails. You need a function. Copy #error in access report this function into a standard module, and save the module with a name such as Module1: Public Function FormHasData(frm As Form) As Boolean 'Purpose: Return True if the form has any records (other than new one). ' Return False for unbound forms, and forms with no records. 'Note: Avoids the bug in Access 2007 where text boxes cannot use: ' [Forms].[Form1].[Recordset].[RecordCount] On
#error In Access Form
Error Resume Next 'To handle unbound forms. FormHasData = (frm.Recordset.RecordCount <> 0&) End Function Now use this expression in the Control Source of the text box: =IIf(FormHasData([Form]), Sum([Amount]), 0) Notes Leave the [Form] part of the expression as it is (i.e. do not substitute the name of your form.) For Access 97 or earlier, use RecordsetClone instead of Recordset in the function. A form with no records still has display problems. The workaround may not display the zero, but it should suppress the #Error. In reports Use the HasData property property, specifically for this purpose. So, instead of: =Sum([Amount]) use: =IIf([Report].[HasData], Sum([Amount]), 0) If you have many calculated controls, you need to do this on each one. When Access discovers one calculated control that it cannot resolve, it gives up on calculating the others. Therefore one bad expression can cause other calculated controls to display #Error, even if those controls are bound to valid expressions. For details of how to do this with subreports, see Bring the total from a subreport onto a main report. Home Index of tips Top
a report if it does not contain any records Applies To: Access 2007, Less Applies To: Access 2007 , More... Which version do I have? More... By default, you can print reports that contain no records. To solve
Access #type! Error
this problem, you can use either a macro or Microsoft Visual Basic for Applications access #error in textbox (VBA) code to detect the absence of records in a report and then cancel the print operation. The steps in this ms access #error in sum field article explain how to use both techniques. What do you want to do? Use a macro to cancel printing Use VBA code to cancel printing You probably want to cancel printing a report when http://allenbrowne.com/RecordCountError.html it doesn't contain any records. For example, if you're starting to sell a new product, there is likely to be a period of time where you have yet to register any sales. You should, therefore, consider the possibility that some of your reports might not contain any detail records and that aggregate functions, such as the Count function, might have nothing to count. To handle such an occurrence https://support.office.com/en-us/article/Cancel-printing-a-report-if-it-does-not-contain-any-records-1644cc5d-bc20-4e88-98db-7d52483af9c7 gracefully, you can create a macro that cancels the print job. You can also add a few lines of carefully placed VBA code to do the same thing. VBA is the programming language that Microsoft Office Access 2007 uses. You add either the macro or the VBA code to the report's On No Data event procedure. Office Access 2007 triggers the On No Data event whenever you run a report that has no records. The macro and the VBA code described in this article display an appropriate message and cancel the printing of the report when that report contains no data. When you add a macro or VBA code to the On No Data event procedure, the macro or the VBA code runs whenever you open a report that contains no records. When you click OK to close either alert message, the macro also closes the blank report. When you add either the macro or the VBA code to the report, a blank report will not open when you try to display it in Report view or Layout view — but you can open the report in Design view. Use a macro to cancel printing The macro described in this section displays an alert me
Custom Search UtterAccess Forums>Microsoft® Access>Access Queries2 Pages 12> (Go to first unread post) if query returns http://www.utteraccess.com/forum/index.php?showtopic=1454141 no records, msg box "no records"- how can I do Forum HomeSearchHelpUA Messages|-- UtterAccess.com NewsAccess Knowledge Center|-- Access Code Archive|-- Access Knowledgebase http://www.simply-access.com/Hiding-Error-Messages.html / FAQ|-- Access TutorialsMicrosoft® Access|-- Local Access User Groups (AUGs)|-- Interface Design|-- Access Q and A|-- Access Tables + Relationships|-- Access Queries|-- Access #error in Forms|-- Access Reports|-- Access Macros|-- Access Modules|-- Access Date + Time|-- Access Errors + Error Handling|-- Access Built-in Functions|-- Access Searching + Data Mining|-- Access Records|-- Access Security|-- Access Automation|-- Access Database Container|-- Tool bars, Menu bars + Ribbon|-- Access Services (Web Databases)|-- Access Data Access Pages (Deprecated)|-- #error in access Access Data Projects - ADP|-- Access Runtime, Packaging & DeploymentAnd More...|-- Microsoft SQL Server|-- SQL Server Reporting Services|-- Microsoft SharePoint|-- Microsoft Internet Explorer|-- Visual Basic 6 and Earlier|-- Visual Basic 2003 and Later|-- ASP and VBScript|-- Web Development|-- PHP, Perl, MySQL and Postgres|-- Other Database Engines|-- BI Tools and Applications|-- JAVA and C#|-- GraphicsMicrosoft® Office|-- Microsoft Excel|-- Microsoft Excel FAQs|-- Microsoft Word|-- Microsoft Outlook|-- Microsoft PowerPoint|-- Microsoft FrontPage/Exp. Web|-- Other Microsoft ProductsPC|-- Network Issues|-- Q & A - Hardware|-- Q & A - Software|-- Q & A - Other PC|-- Virus + Security DiscussionUtterAccess Odds and Ends|-- General Chat|-- Q & A - UtterAccess.com Forums|-- Q & A - Access Wiki Options nolte17View Member Profile Jul 10 2007, 05:56 PM Post#1Posts: 5Joined: 10-July 07I have a parameter query doing a part search. If no parts match the search,
AccessObject TipsTablesQueriesFormsReportsMacrosQuick TipsNumbersQueriesVersion TipsAccess 97Access 2007-2010ResourcesTips via emailShare your secretsLearn VBAAccess to SQLWhats New! Hiding error messages VBA advantages -for greater functionality This tip looks at hiding error messages in a report, specifically the #error. Note: This tip is only required for Microsoft Access 2003 or earlier, as Microsoft Access 2007, 2010, automatically displays a blank field if there is no data, so no need for the following work around. Which is great. The #Error message in a report occurs when there are no underlying records in the table or query the report is based on (i.e. an empty recordset). The most likely field this will happen to is an unbound field that performs a calculation on another field, i.e. Sum, Average or Count. If there are no records to perform the calculation on then the #Error message is displayed. If you have many calculated unbound controls (fields), you will need to do this on each field. The reason for this is if the report comes accross one error, it stops calculating all the other fields and displays #error in all of them. So repeat the below for all calculated fields that may have a record count of 0. First you have to decided what you wish to display when hiding error messages (#error) You may with to display a 0, or leave the field blank if there is no data, as it makes the report a bit tidier, easier to read and more professional.One way of hiding the error message is to check whether the report has any data in it or not by evaluating the HasData property and then combining it with the IIF function. The HasData property returns one of three values:-1 = Bound report with records0 = Bound report with no records1 = Unbound reportThe example below shows how to use this in an unbound text box on a report that sums the field [Number1] in the report [Report1]. If there is data the sum of the field [Number1] is displayed, otherwise 0 is displayed. To set this up normally you would, add an unbound text box to the report and add the following syntax, usually in the header or footer: =Sum([Number1]) But if the field Number1 or some reason had no data you would just get the following diplayed. #error Therefore change the above to: =IIf([Report].[HasData],Sum([Number1]),0) This will overcome this problem. If you would like to learn more about the IIF function, you may wish to check out the following: IIf function - an introduction Nested IIF functions Too many Nested IIF functions An example of an IIF function and conditional formatting. Formatting Textb