#error In Report Ms Access
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to the apt thoughts of men The things that are not?' Shakespeare, Julius Caesar (1599) access Q&A excel Q&A technical notes convert DB site map ms access sample reports Form and Report Text Boxes Show #Error Question I use
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expressions as the Control Source for text boxes on forms and reports. Some of these ms access 2007 reports work OK, but others throw #Error. I cannot see why. Do you know? Applies To This topic is relevant to Microsoft Access 97, 2000, ms access forms reports 2002 (XP), 2003, 2007 and 2010. Answer The most common reason we find is that the name of the text box control itself is the same as the name of a field in the record source of the form, or of the report, that bears the text box. By way
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of illustration, imagine a form or report based on a table that has a field named 'TelNo'. Also, that a text box on the form or report is named 'TelNo'. For the control Source of the text box, you input ="Telephone No: " & [TelNo]. Now Access cannot make up its mind between TelNo the field and TelNo the text box, and as a result displays the error. Change the name of the text box to 'tebTelNo', say, and the Control Source expression to ="Telephone No: " & [tebTelNo] and the text box should behave. Disclaimer DMW Consultancy Ltd does not accept any liability for loss or damage to data to which any techniques, methods or code included in this website are applied. Back up your data; test thoroughly before using on live data. Copyright © 2010–2016 DMW Consultancy Ltd · Tonbridge · Kent ↑ top
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a message Log Out Microsoft Use Nz() to replace an error message in Access A missing value can lead to confusion by returning error values. But a properly used Nz() function can turn an error message into an understandable http://www.consultdmw.com/access-control-error.htm and expected value. By Susan Harkins | in Microsoft Office, February 6, 2009, 2:14 AM PST RSS Comments Facebook Linkedin Twitter More Email Print Reddit Delicious Digg Pinterest Stumbleupon Google Plus Missing values can confuse users if handled incorrectly. For instance, a calculated control in a form or report has the potential to return #Error if a value is missing. That's going to leave your users scratching their heads and reaching for the phone to ask what's http://www.techrepublic.com/blog/microsoft-office/use-nz-to-replace-an-error-message-in-access/ up. You can avoid their confusion (and your interruption) by using the Nz() function to force a value — usually 0. This function's syntax is simple: Nz(expression, replacementvalue) where expression is the field or value being evaluated and replacementvalue is the value or text you want to display, or pass, when there's no value. (You can learn more about Nz() in Help.) I've found that applying Nz() correctly can be a bit of a puzzle for some folks. The key is to wrap every field or value in an Nz() function, not the entire expression. For instance, the following expression has the potential to return #Error, despite the Nz() function: =Nz(Sum(Price * Quantity, 0)) The correct syntax follows: =Sum(Nz(Price, 0) * Nz(Quantity, 0)) Wrap each field within the expression to catch each missing value before the SUM() function tries to evaluate it. Of course, the best solution is to prevent missing values in the first place. To do so at the table level, set the field's Required property to Yes. However, doing so isn't always appropriate or practical. That's when the Nz() function comes in handy — as long as you apply it correctly. Comments Facebook Linkedin Twitter More Email Print Reddit Delicious Digg Pinterest Stumbleupon Google Plus About Susan Harkins Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Co
Help Receive Real-Time Help Create a Freelance Project Hire for a Full Time Job Ways to Get Help Ask a Question Ask for Help Receive Real-Time Help Create a Freelance Project Hire for a Full Time Job Ways to Get Help Expand https://www.experts-exchange.com/questions/28387157/Access-report-Error-in-text-field.html Search Submit Close Search Login Join Today Products BackProducts Gigs Live Careers Vendor Services Groups Website Testing Store Headlines Experts Exchange > Questions > Access report #Error in text field Want to Advertise Here? Solved http://www.simply-access.com/Hiding-Error-Messages.html Access report #Error in text field Posted on 2014-03-12 MS Access 2 Verified Solutions 11 Comments 1,229 Views Last Modified: 2014-04-06 system; win7pro, access 2010 split database. Note that this works fine in Win XP. A ms access text field on the report shows #Error in his field after being populated. All other fields populate properly. This is an unbound field that is populated from a function in a query. The query part is "removecrlf(Jobs.notes) as NotesClear" The report form field is populated with "NotesClear" the function "removecrlf(Jobs.notes)" is a triple replace function: replace(replace(replace(data,"i",""), chr(13), ""), chr(10), " ") 0 Question by:jsgould Facebook Twitter LinkedIn Google LVL 6 Active today ms access report Best Solution byCOACHMAN99 SEEMS TO WORK OK FOR ME (IF DATA IS A TEXT BOX) did you try breaking it into three separate lines in you func? Go to Solution 11 Comments LVL 6 Overall: Level 6 MS Access 5 Message Active today Accepted Solution by:COACHMAN992014-03-12 SEEMS TO WORK OK FOR ME (IF DATA IS A TEXT BOX) did you try breaking it into three separate lines in you func? 0 Message Author Comment by:jsgould2014-03-12 data is a variable in the function call which is driven by a access table field named notes which is a memo field. I just noticed a possibility, the control/text box name is the same as the record source "NotesClear". perhaps you could try that and see if its still ok. tks 0 LVL 6 Overall: Level 6 MS Access 5 Message Active today Expert Comment by:COACHMAN992014-03-12 I don't have the database set up etc but suggest testing a 3-line function first, without embedding in sql. Alternatively, change your sql 'as' part. 0 Message Author Comment by:jsgould2014-03-12 Tks. I'm going to the client tomorrow or Friday to try just that. I can't duplicate the problem on my systems either. 0 LVL 83 Overall: Level 83 MS Access 83 Message Active 1 day a
AccessObject TipsTablesQueriesFormsReportsMacrosQuick TipsNumbersQueriesVersion TipsAccess 97Access 2007-2010ResourcesTips via emailShare your secretsLearn VBAAccess to SQLWhats New! Hiding error messages VBA advantages -for greater functionality This tip looks at hiding error messages in a report, specifically the #error. Note: This tip is only required for Microsoft Access 2003 or earlier, as Microsoft Access 2007, 2010, automatically displays a blank field if there is no data, so no need for the following work around. Which is great. The #Error message in a report occurs when there are no underlying records in the table or query the report is based on (i.e. an empty recordset). The most likely field this will happen to is an unbound field that performs a calculation on another field, i.e. Sum, Average or Count. If there are no records to perform the calculation on then the #Error message is displayed. If you have many calculated unbound controls (fields), you will need to do this on each field. The reason for this is if the report comes accross one error, it stops calculating all the other fields and displays #error in all of them. So repeat the below for all calculated fields that may have a record count of 0. First you have to decided what you wish to display when hiding error messages (#error) You may with to display a 0, or leave the field blank if there is no data, as it makes the report a bit tidier, easier to read and more professional.One way of hiding the error message is to check whether the report has any data in it or not by evaluating the HasData property and then combining it with the IIF function. The HasData property returns one of three values:-1 = Bound report with records0 = Bound report with no records1 = Unbound reportThe example below shows how to use this in an unbound text box on a report that sums the field [Number1] in the report [Report1]. If there is data the sum of the field [Number1] is displayed, otherwise 0 is displayed. To set this up normally you would, add an unbound text box to the report and add the following syntax, usually in the header or footer: =Sum([Number1]) But if the field Number1 or some reason had no data you would just get the following diplayed. #error Therefore change the above to: =IIf([Report].[HasData],Sum([Number1]),0) This will overcome this problem. If you would like to learn more