Microsoft Outlook 2002 Signature Block Line Space Error
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SystemsHome / Problems / Messages are Double Spaced for the Recipient Last reviewed on May 28, 2015 —64 Comments A frequent question in Outlook forums asks how to fix Outlook so that messages aren't double spaced for the recipient. This effect is http://www.slipstick.com/problems/messages-are-double-spaced/ caused by the HTML coding and is most frequent for recipients using a web-based email client, such as GMail. This is because of the way Outlook creates line breaks in HTML and how browsers or other clients interpret them. In some cases, the message is correctly spaced when received and only double spaced when replied to. Note: This is not a problem new to Outlook 2007, it was also a problem with older versions when microsoft outlook using Word as the editor. It is more noticeable because there is only one editor: Word, and it's the reason there is a problem with spacing. Cause | Solutions | Edit the Template Cause When you press Enter while creating HTML email, Outlook inserts a paragraph tag (
), so two Enters (for white space between the paragraphs) inserts two
tags, which is double spaced when rendered in a browser. If you use Shift+Enter twice, microsoft outlook 2002 which creates the line break tag (
), the message will not look double spaced in a browser. This will look ok in all mail clients. To see if you are using the
or
tag when composing messages, press Ctrl+Shift+8 to toggle marks off and on. Solutions You have 7 options: Use the +Body style and set the paragraph spacing on the Format Text ribbon > Change Styles > Paragraph Spacing command. Set as Default after changing the spacing. Use plain text for messages. Plain text will look ok in any and every email client available. Press Enter once, not twice, when composing HTML formatted email. Press Shift+Enter twice at the end of a paragraph, rather than pressing Enter twice. Just ignore it as an inconstancy in the way various applications handle HTML. Edit the email template to add '12 points after' in the Normal style. Use Search and Replace to replace paragraph symbols (^p) with a manual line break(^l) Eighth option from Dave: Use AutoHotKey and this script. My preference is to ignore it in messages - email is an imperfect medium and most people are used to inconsistencies such as this. I'm more concerned about the content of the messages I receive, not with how they look. (Newsletters and other bulk mail should be sent using a bulk mail application, not
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