Ms Access #size Error
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1 Ratings Last Modified: 2012-12-10 We have developed an Access 2010 report which has the following parts: Subreport a - with a calculated Total which is held in an unbound field on the report - if this subreport does not have data, then we do not show it Subreport b - with a calculated Total which is held in an unbound field on the report - if this subreport does not have data, then we do not show it Grand Total on Main Report = VAL(Nz( Total from Subreport a, 0)) + Val(Nz(Total from Subreport b,0)) When we run the report we receive the #Size! error for the subreport which does not have data and is not shown How do we resolve this? The report has been running fine previously, but we cannot fine anything that has changed to impact this. 1 Question by:btgtech Facebook Twitter LinkedIn Google LVL 13 Best Solution byMrBullwinkle Ok, need to break that error check into 2 parts then. Grand Total on Main Report = iferror( VAL(Nz( Total from Subreport a, 0)) , 0, VAL(Nz( Total from Subreport a, 0)) ) + Go to Solution 4 Comments LVL 13 Overall: Level 13 MS Access 7 Message Expert Comment by:MrBullwinkle2012-11-15 I believe this is caused by no records being returned in the subform. So just catch the error and return 0. You can remove spaces, I've just done it to be able to see what is done. Grand Total on Main Report = iferror( VAL(Nz( Total from Subreport a, 0)) + Val(Nz(Total from Subreport b,0)), 0, VAL(Nz( Total from Subreport a, 0)) + Val(Nz(Total from Subreport b,0)) ) 0 LVL 13 Overall: Level 13 MS Access 7 Message Expert Comment by:MrBullwinkle2012-11-15 You can also use another textbox as a placeholder. Make it Visible=false with formula = VAL(Nz( Total from Subreport a, 0)) + Val(Nz(Total from Subreport b,0)) Then reference that textbox in your visible one. Grand Total on Main Report = if(isnumber(Text1),text1,0) 0 Message Author Comment by:btgtech2012-11-15 but Subreport a may have a value - let's say 10000 and subreport b may have no value. the no value in subreport b causes the error. so if there is an error, we do
controls don't exist, you cannot sum them. In forms The problem does not arise in forms that display the new record. It does occur if the form's Allow Additions property is Yes, or if the form is bound to a non-updatable query. To avoid the problem, test the RecordCount of the form's Recordset. In older versions of Access, that meant changing: =Sum([Amount]) to: =IIf([Form].[Recordset].[RecordCount] > 0, Sum([Amount]), 0) Access 2007 and later have a bug, so that expression fails. You need https://www.experts-exchange.com/questions/27937720/Access-2010-Report-Size-Error.html a function. Copy this function into a standard module, and save the module with a name such as Module1: Public Function FormHasData(frm As Form) As Boolean 'Purpose: Return True if the form has any records (other than new one). ' Return False for unbound forms, and forms with no records. 'Note: Avoids the bug in Access 2007 where text boxes http://allenbrowne.com/RecordCountError.html cannot use: ' [Forms].[Form1].[Recordset].[RecordCount] On Error Resume Next 'To handle unbound forms. FormHasData = (frm.Recordset.RecordCount <> 0&) End Function Now use this expression in the Control Source of the text box: =IIf(FormHasData([Form]), Sum([Amount]), 0) Notes Leave the [Form] part of the expression as it is (i.e. do not substitute the name of your form.) For Access 97 or earlier, use RecordsetClone instead of Recordset in the function. A form with no records still has display problems. The workaround may not display the zero, but it should suppress the #Error. In reports Use the HasData property property, specifically for this purpose. So, instead of: =Sum([Amount]) use: =IIf([Report].[HasData], Sum([Amount]), 0) If you have many calculated controls, you need to do this on each one. When Access discovers one calculated control that it cannot resolve, it gives up on calculating the others. Therefore one bad expression can cause other calculated controls to display #Error, even if those controls are bound to valid expressions. For details of how to do this with subreports, see Bring the total from a s
Links Social Groups Pictures & Albums Members List Calendar Search Forums Show Threads Show Posts Tag Search Advanced Search Find All Thanked Posts Go to Page... Thread Tools Rating: Display Modes 05-02-2012, 08:10 AM #1 barlee Newly Registered User http://www.access-programmers.co.uk/forums/showthread.php?t=225629 Join Date: Nov 2006 Location: Sunny Southern California, USA Posts: 30 Thanks: 0 Thanked 0 Times in 0 Posts getting #size error in print preview I have a daily report of appointments that I want to print regardless if there http://www.techrepublic.com/blog/microsoft-office/use-nz-to-replace-an-error-message-in-access/ are appointments or not. I set the control source on the [Appointment Date] field to say: IIf([Appointment Date] isNull,"No New Appointments",[Appointment Date]) This displays great in Report View, but in Print Preview I get a #size! error in that ms access field. What the heck! How do I solve this? barlee View Public Profile Find More Posts by barlee 05-02-2012, 09:04 AM #2 barlee Newly Registered User Join Date: Nov 2006 Location: Sunny Southern California, USA Posts: 30 Thanks: 0 Thanked 0 Times in 0 Posts Re: getting #size error in print preview ok, this is what I finally came up with: =IIf(IsError([Appointment Date]),"No New Appointments",Nz([Appointment Date],"No New Appointments")) seems to be working.....fingers crossed... ms access #size barlee View Public Profile Find More Posts by barlee Tags #size , print preview « Previous Thread | Next Thread » Thread Tools Show Printable Version Email this Page Display Modes Linear Mode Switch to Hybrid Mode Switch to Threaded Mode Rate This Thread Excellent Good Average Bad Terrible Forum Jump User Control Panel Private Messages Subscriptions Who's Online Search Forums Forums Home Access World Access World News Site Suggestions Introduce Yourself The Watercooler Microsoft Access Discussion General Tables Queries Forms Reports Macros Modules & VBA Theory and practice of database design Access Web Microsoft Access Reference Access FAQs Code Repository Sample Databases Microsoft Access Tutorials Microsoft Access User Groups Apps and Windows SQL Server Crystal Reports Visual Basic VB.NET Word Excel Web Design and Development ASP and ASP.NET PHP & MySQL Windows Other Software Hardware Questions and Answers Non-Access Issues Politics & Current Events Debates Gaming Sports, Health & Fitness Gadgets Small Business Similar Threads
United States Australia United Kingdom Japan Newsletters Forums Resource Library Tech Pro Free Trial Membership Membership My Profile People Subscriptions My stuff Preferences Send a message Log Out TechRepublic Search GO Topics: CXO Cloud Big Data Security Innovation Software Data Centers Networking Startups Tech & Work All Topics Sections: Photos Videos All Writers Newsletters Forums Resource Library Tech Pro Free Trial Editions: US United States Australia United Kingdom Japan Membership Membership My Profile People Subscriptions My stuff Preferences Send a message Log Out Microsoft Use Nz() to replace an error message in Access A missing value can lead to confusion by returning error values. But a properly used Nz() function can turn an error message into an understandable and expected value. By Susan Harkins | in Microsoft Office, February 6, 2009, 2:14 AM PST RSS Comments Facebook Linkedin Twitter More Email Print Reddit Delicious Digg Pinterest Stumbleupon Google Plus Missing values can confuse users if handled incorrectly. For instance, a calculated control in a form or report has the potential to return #Error if a value is missing. That's going to leave your users scratching their heads and reaching for the phone to ask what's up. You can avoid their confusion (and your interruption) by using the Nz() function to force a value — usually 0. This function's syntax is simple: Nz(expression, replacementvalue) where expression is the field or value being evaluated and replacementvalue is the value or text you want to display, or pass, when there's no value. (You can learn more about Nz() in Help.) I've found that applying Nz() correctly can be a bit of a puzzle for some folks. The key is to wrap every field or value in an Nz() function, not the entire expression. For instance, the following expression has the potential to return #Error, despite the Nz() function: =Nz(Sum(Price * Quantity, 0)) The correct syntax follows: =Sum(Nz(Price, 0) * Nz(Quantity, 0)) Wrap each field within the expression to c