Read Only Embedded Font Error
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Make Powerpoint Read Only
embedded Problem You open a presentation in PowerPoint 2007 or later and cannot edit it. or ... You open a presentation in PowerPoint 2003 and it opens as Read-Only. You can't edit it or change it in any way, nor can you save it. You can only view, print or close the presentation. This may also occur in PowerPoint 2002 after applying SP3 how to change powerpoint from read only to edit to Office 2002. Possible causes The file is open for previewing in another program Windows Explorer or Outlook can show you previews of your PowerPoint files in their Preview pane. When the Preview pane is open and you select a PowerPoint file to preview, these programs launch a special hidden copy of PowerPoint. You see the preview, but PowerPoint is running invisibly in the background, with the PowerPoint file open. If you then launch PowerPoint and try to edit or save the file, PowerPoint may tell you that the file is in use. Which it is. By the hidden copy of PowerPoint. The same thing is probably true of any other program that can show you a preview of your PowerPoint files. If you suspect this is the problem, close the Preview pane, restart PowerPoint and try again. In some cases, the program doing the previewing may keep the hidden copy of PowerPoint active for quite a while after you've closed the preview pane. It may be faster to close the preview pane then restart Windows before opening the presentation in PowerPoint again. Password-protected file If this affects only
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presentation cannot be edited because it contains a read-only embedded font Monday, September 06, 2004 posted by Geetesh on 9:37 AM IST ← Previous Post Next Post → Let us assume you received or created a presentation in a version earlier than PowerPoint 2003 for http://notes.indezine.com/2004/09/this-presentation-cannot-be-edited.html Windows (97, 2000, 2002). You probably have fonts embedded within the presentation. Now you open it in PowerPoint 2003 and you find you cannot edit the presentation. PowerPoint tells you that "This presentation cannot be edited because it contains a read-only embedded font". Why does this happen? Is there a solution? Let's start at the very beginning by discussing font licensing. Fonts are created by various companies (also known as font foundries). Some of these companies do not mind if read only their fonts are embedded in presentations - others do not like that idea too much. To identify which fonts allows embedding or otherwise, most fonts have some code attached to them which allows an application to know whether the font can be embedded or not. If you want to know if a particular font allows embedding, you can download Microsoft's free Font Properties Extension. PowerPoint on Windows has always enabled font embedding and versions before 2003 allowed you to open read only powerpoint and view presentations even if you did not have the actual restricted and embedded fonts installed on a local machine. You could then replace the fonts and edit the presentation as required - and finally save the presentation to a new file. In PowerPoint 2003, Microsoft implemented an algorithm that does not allow you to edit any presentation that contains a restricted, embedded font that is not installed on your system. You cannot even replace the fonts and save a presentation to a new file. Not surprisingly, this creates so many issues for users of PowerPoint everywhere. Here are some solutions: 1. Open the presentation again in PowerPoint 97, 2000 or 2002 and remove the "font embedding" option. Also change the font to something more generic using the Format | Replace Fonts... option. Resave to a new presentation. If you do not have access to an older version of PowerPoint, request a friend or colleague to do it for you. 2. If you have an older version of PowerPoint on CD-ROM, you can install more than one version of PowerPoint on the same system. The only caveat apart from using extra hard disk space is that you will have to uninstall Office (or PowerPoint) 2003, then install the older version. Then reinstall PowerPoint 2003. This way you have access to more than one version of PowerPoint on a single system. 3. If you own a license for